Set up accounts and business mappings

1. Review Chart of accounts by Assets, Liabilities, Equity, Income and Expenses. Add or rename accounts and groups to match your bookkeeping; deactivate unused accounts while preserving their history.
2. Open Business mappings and assign the accounts used for sales, inventory, cost of sales, tax, payment methods, customer balances, supplier balances and expenses. Check each required mapping before posting.
3. Keep customer store credit and supplier advances separate from unpaid invoices. Review the source-linked journal entry when tracing how an operational transaction was posted.

Enter starting balances before trading

1. Gather the business’s opening cash, bank, inventory, receivable and payable totals with your accountant. Enter the starting balances before the first real posted transaction locks the opening workflow.
2. Use positive values in the indicated debit or credit side and review the balancing equity entry. Confirm that the Trial Balance balances; do not repeatedly enter the same opening figures as normal transactions.

Journals, reversals and posting errors

1. Open a journal entry to see its accounts, debits, credits and source document. For an authorised manual journal, enter balanced lines and a clear description, then review before posting.
2. Correct a posted entry using the available reversal flow rather than overwriting its history. If automatic posting failed because a mapping was missing, fix the mapping and retry the original work.
3. Posting retries use the original transaction identity to prevent duplication. Linked drawer, expense and supplier-payment records must not be entered a second time; delayed posting keeps the source transaction time.

Lock periods and review statements

1. Set fiscal-year dates and review each month before locking its period. Only authorised staff should unlock a period for corrections. Complete the year-end review before closing a year into retained earnings.
2. Year closing is a final action; read the confirmation and retain the reviewed reports. Do not use it simply to hide errors in an unfinished year.
3. Run Trial Balance, General Ledger, Profit & Loss, Balance Sheet and Cash Flow for matching dates and stores. Follow unusual balances to journal sources, then export the required statements.

Manual journals and opening-balance corrections

• Use manual journals for accountant-approved bank charges, depreciation, owner contributions or corrections that are not already recorded by an operational transaction. Debits and credits must balance.
• Opening balances lock after the first real transaction. Corrections after that point use adjusting journals. Reversing a posted entry adds equal-and-opposite lines and preserves the original history.
• A locked period blocks newly dated entries in that period. An authorised correction may require unlocking and relocking the month, but a closed year cannot be reopened through a normal period unlock.