Inventory & stock

Count & reconcile stock

Compare the physical shelf count with the recorded quantity.

WHERE TO FIND IT

Inventory → Reconciliation

Step by step

Start a count for the store and choose the products or locations to count.
Print a count sheet if useful; coordinate sales and deliveries while counting.
Enter actual quantities by product, variant and batch; recount unexpected differences.
Review variances with a manager before posting the reconciliation.

A new stock take records expected quantities as a snapshot. Count promptly and coordinate movements during the count. Leave a field blank for an uncounted item; enter 0 only when you checked and found none.
Use F8 or camera scanning to find the exact product or variant and add to its count. Review the number when repeatedly scanning. Location filters organise your walk; scans can find a product outside the current location filter.
Print a count sheet grouped by location, optionally with Hide expected for a blind count. Review and recount large variances before posting. Only counted differences become stock movements; posted counts cannot be edited.

Download the count template and enter the actual counted quantity beside each Product SKU, Variant SKU or Barcode. Choose the correct store before uploading.
Check mappings and preview errors for unknown, duplicate or unsupported batch-tracked rows. Import accepted counts to a draft, review its variance and complete it once; importing alone does not post stock.

Use the scan field or F8 to focus scanning. Each scan adds to the counted quantity and brings the matching row into view; scan the exact variant barcode. A supported camera scanner can be used too.
Scanning can locate an item outside the currently selected aisle filter. Check the focused product and its location before entering or increasing a count.
Print a location-ordered sheet, hiding expected quantities for a blind count if needed. Enter the actual physical quantities, review variances, and only then apply the stock take.

Stock count imports: Upload counted quantities and review a draft before posting.
Full or cycle stock counts: Count the whole store or selected areas and categories.
Expected-stock snapshot: Compare your count against the quantities captured at the start.
Variance review: Check differences before posting inventory corrections.
Blank versus zero counts: Skip uncounted products without treating them as empty stock.
Printed & blind count sheets: Print sheets in location order, with expected quantities optionally hidden.